crave-RPA

On a monthly basis, the Finance team performs an analysis to identify instances where value of work done for Contracts / PO is exceeding the Contract value including taxes and accordingly reversing the accruals for the same.

Challenges

  • Manual collection of 64 departments call out data in excel.
  • Additional efforts to compare data in SAP and call-out sheets to prepare the final sheet.
  • No validation to ensure data is correct in system and final sheet. It is a manual activity.
  • JV Posting is manual activity and having dependency on multiple teams.
  • Whole process takes 2-3 days to complete

Our Innovations and Solutions

  • Fully integrated with SAP System
  • Process Orchestration and deployment happens on SAP IRPA Factory which is cloud based solution
  • SAP IRPA provides end to end automation of process
  • All department data collection done using email where bot reads all the attachments and store data in SAP using BAPI
  • BOT also takes care of all data validation such as Contract, PO, WBS and Vendor Details while storing data in SAP
  • BOT also check for any variance in data by comparing data with Service Entry Sheet and add the difference amount in SAP
  • BOT creates final excel template to post JV in SAP BADI program
  • BOT also post the JV in SAP using GUI based screen automation

Challenges

  • 40% productivity gain due to fully automated process
  • Completely scalable technology that grows with the business
  • Reduced process execution time from 2-3 days to 2-3 hour
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